Terms & Conditions

Please note that entry to Lingfield Park Resort is at all times subject to our terms & conditions of entry, a copy of which can be downloaded below.

Download Terms and Conditions of Entry (pdf, 92KB)

Download Special Terms and Conditions of Entry (pdf, 141KB)

Download Tattersalls Rules on betting (pdf, 116KB)


Photography on course

Professional filming and photography takes place here at Lingfield Park Resort for various publications and broadcasting and race goers (including families) consent to being filmed, photographed and otherwise recorded by Lingfield Park Resort (LPR) or any third party authorised by LPR. You grant LPR and any third party authorised by LPR the right to broadcast, publish, licence and use any photographs, film, recordings or images of you without payment or other compensation in any promotional literature produced by LPR.. Please call 01342 834800 for more details.


 

Catagories:

Terms and Conditions for the Supply of an Event


1 Definitions, Contract Formation and Duration

1.1 The following terms shall have the following meanings: ‘Charges’ means all charges by the Company for the Services as set out in the Purchase Order and provided in accordance with these Conditions; ‘Client’ means the party identified as such in the Purchase Order; ‘Company’ means LINGFIELD PARK LIMITED (a company registered in England and Wales under number 2571266) whose registered office is at Dunstall Park, Gorsebrook Road, Wolverhampton, West Midlands WV6 0PE; ‘Conditions’ means these terms and conditions; ‘Event’ means an event held at the Racecourse; ‘Racecourse’ means Lingfield Park Racecourse; ‘Services’ means the provision of an event package as set out in the Purchase Order; ‘Supplier’ means any sub-contracted supplier of goods or services for the Services.

1.2 An invoice and Purchase Order given by the Company to a Client is an Offer, and the submission by a Client of a duly completed Purchase Order is an Acceptance, which once received by the Company shall constitute a binding contract. All such contracts are subject to these Conditions and shall commence from the date of receipt by the Company of the duly completed Purchase Order.

1.3 The Purchase Order may only be terminated in accordance with these Conditions.

1.4 No variation of or addition to these Conditions or any Purchase Order is effective (and no Purchase Order placed may be withdrawn deferred or varied) without the Company’s written agreement.

1.5 In these Conditions: headings shall not affect construction; and references to statutes are to them as amended re-enacted and replaced and to any subordinate legislation in force thereunder from time to time.

2 The Company’s obligations

2.1 The Company shall provide the Hospitality Package as detailed in the Purchase Order, subject to payment by the Client in accordance with these Conditions, and subject to events of Force Majeure.

2.2 Where applicable all entrance tickets and car park passes will only be sent on receipt of full and final payment and in any event no sooner than 4 weeks before the Event.

2.3 If for any reason or circumstances beyond the reasonable control of the Company they are unable to provide the Services, the Company shall not accept any liability whatsoever for any costs losses damages or expenses of the Client arising directly or indirectly from or related to the Services being unavailable.

3 Notices All notices under these Conditions shall be in writing.

4 Charges and Payment

4.1 For a Purchase Order more than 6 weeks prior to the Event date the Company will issue with the Purchase Order an invoice for the payment of a 50% non-refundable deposit, payment due within 7 days of invoice date. At 6 weeks prior to the Event date a final invoice will be sent for the balance of the Charges, payment due no later than 14 days prior to the Event.

4.2 For a Purchase Order less than 6 weeks prior to the Event date the Company will issue with the Purchase Order an invoice for the full amount of the Charges which will be due by return.

4.3 The Client must make all payments without any withholding deduction set-off or counterclaim in United Kingdom sterling in immediately available funds.

4.4 If any payment is overdue the Company may cancel the Purchase Order booking and shall be entitled to retain any deposit and to charge the Cancellation Fees as detailed in clause 6 below.

4.5 The Client must pay to the Company interest on any overdue amount at 4 per cent per annum above the base rate from time to time of the Bank of England from the due date until actual payment before and after any judgement calculated on a daily basis and compounded monthly.

4.6 All sums payable under these Conditions unless otherwise stated are exclusive of VAT or other duties or taxes.

5. Abandonment Where applicable, in the event of the raceday being cancelled prior to the first race of an Event the Company shall endeavour to offer a suitable alternative Event to the Client. If the Company cannot offer such alternative then a refund will be made after deduction of any costs and expenses related to the cancelled Event which the Company cannot reasonably avoid.

6. Cancellations

6.1 The Client may only terminate a Purchase Order by notice in writing to the Company, who will be entitled to charge:

6.1.1 the total value of the package ordered, verbally or in writing, if the cancellation is received less than 8 working weeks prior to the Event.

6.1.2 50% of the total value of the package ordered if the cancellation is received more than 8 but less than 12 working weeks before the Event

6.1.3 the loss of the deposit or a 10% cancellation fee, whichever is the greater amount, for any cancellation to a confirmed booking more than 12 weeks before the Event.

No refunds will be given, save that if the Company is able to mitigate its losses then this will be reflected in the Cancellation charges, after taking into account the costs and expenses of such mitigation.

7 Limitations and Exclusions

7.1 In no event shall the Company be liable for any loss of profit or business or economic or consequential loss arising from a breach of these Conditions.

7.2 The Company’s aggregate liability under a Purchase Order shall not exceed the Charges payable thereunder.

7.3 The Client may not bring any claim against the Company after six months from the Event date.

7.4 The Company shall not be liable for any loss or damage or theft of property to the Client or its guests however such loss or damage may be caused (whether by negligence of the Company or its employees or otherwise).

7.5 Nothing in these Conditions will exclude restrict or limit any liability of the Company under the applicable law of any part of the United Kingdom for death or personal injury; or any other liability if and to the extent that by virtue of such applicable law it cannot be excluded restricted or limited.

8 General

8.1 Lost Tickets: The Company cannot accept responsibility for any tickets or car park passes once they have left the racecourse office. Full payment must be made for any replacement badges or car park passes issued.

8.2 Dress: Where applicable, guests are reminded that they are required to observe our dress code of Smart/Casual and that no jeans or trainers may be worn.

8.3 Catering: The Company or its approved sub-contractor have the sole rights for the provision of food and liquor in all areas of the Racecourse and therefore, no items of this nature may be brought into any enclosure.

8.4 Advertising: The client and guests may not affix or display anything whatsoever outside the facility, or visible from outside the facility without prior consent.

8.5 Conduct: No anti social behaviour or illegal activities will be tolerated at the Racecourse and the Company may refuse admission to or eject anyone from the Racecourse.

8.6 Bar tabs: In order to secure a bar tab or any additional requirements on the Event day a credit card must be presented for authorisation at the beginning of the day.

8.7 Amendments: The Company reserves the right to alter or re-allocate facilities without prior notice in order to better accommodate all bookings. In the event of the guest numbers exceeding the maximum capacity of any box due to changes by the Client after the return of the Purchase Order, the Company may alter the catering format as necessary.

9 Horseracing Regulations

9.1 Clients shall not do or permit or suffer anything to be done which may be or become a nuisance or annoyance to the Racecourse or its other patrons. In particular but without prejudice to the generality of the foregoing no bookmaking shall be undertaken by the Client or his guests at any time either in the facility or elsewhere on the Racecourse.

9.2 All persons visiting the Racecourse are admitted subject to Racecourse Regulations and the Rules of racing which are available on request. The Racecourse Executive reserve the right to refuse admission or to remove from the Racecourse any person refusing to comply with the Regulations or whose presence is a source of danger or annoyance to others.

9.3 The Racecourse Executive reserves the right to alter or add to the Regulations at any time and with immediate effect.

10 Entire Agreement These Conditions together with any accepted Purchase Order exclude and supersede all prior agreements, arrangements and undertakings between the parties, all other terms and conditions, including any which the Client purports to apply under any purchase order, confirmation of order, specification or other documents, and constitute the entire agreement between the parties relating to the subject matter of these Conditions.

11 Termination on default

11.1 The Company may at any time by written notice (in addition to any other rights) terminate a Purchase Order immediately and without liability for compensation or damages if:

11.1.1 the Client fails to comply with any of its obligations under these Conditions and the failure (if capable of being remedied) remains un-remedied for 10 days after being called to its attention by written notice from the Company;

11.1.2 the Client purports to assign the burden or benefits of a Purchase Order;

11.1.3 the Client convenes a meeting of its creditors or suffers a petition to be presented or a meeting to be convened or other action to be taken with a view to its liquidation except (with the written approval of the Company) for the purposes of and followed by amalgamation or reconstruction, or a receiver or administrator or administrative receiver is appointed of any of the Client’s property, or the Client becomes bankrupt or is unable to pay its debts as they fall due.

12 Proper law and jurisdiction

12.1 These Conditions shall be governed by English law in every particular including formation and interpretation and shall be deemed to have been made in England.

12.2 Any proceedings arising out of or in connection with these Conditions may be brought in any court of competent jurisdiction in England.

12.3 The submission by the parties to such jurisdiction shall not limit the right of the Company to commence any proceedings arising out of these Conditions in any other jurisdiction it may consider appropriate.

13 Rights cumulative All rights granted to either of the parties shall be cumulative and no exercise by either of the parties of any right under these Conditions shall restrict or prejudice the exercise of any other right granted by these Conditions or otherwise available to it.

14 Waiver The failure by either party to enforce at any time or for any period any one or more of the terms or conditions of these Conditions shall not be a waiver of them or of the right at any time subsequently to enforce all terms and conditions of these Conditions.

15 Assignment or sub-contracting The Company may assign or sub-contract any of its rights or duties under a Purchase Order. The Client cannot assign a Purchase Order.

16 Third party rights A person who is not a party to a Purchase Order has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any terms of these Conditions.

17 Severence Any complete or partial invalidity or unenforceability of a provision in these Conditions or any Purchase Order for any purpose shall not affect its validity or enforceability for any other purpose or the remaining provisions; but it shall be deemed to be severed for that purpose subject to such consequential modification as may be necessary as a result.

18 Force majeure The Company shall have no liability under or be deemed to be in breach of these Conditions for any delays or failures in performance of a Purchase Order which result from circumstances beyond the reasonable control of the Company.